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Last Updated 26/10/2022

Privacy Policy

General Data Protection Regulation (GDPR)

TRG Research and Development​ Ltd is committed to protecting your privacy, as well as the security and confidentiality of your personal data. This privacy notice is compliant with the EU General Data Protection Regulation (GDPR) 2016/679 and it provides you with the following information:

Who is the data controller?

The data controller processing your personal data through this website is TRG Research and Development​ Ltd, a duly registered limited liability company in Cyprus under registration number ΗΕ352217, with its registered office at 28 Agios Athanasios Avenue, Agios Athanasios, 4102, Limassol, Cyprus

Note that this privacy notice refers solely to the processing of personal data in the course of operating our website. For any further information regarding this privacy notice, please contact us at dpo@trgint.com

What personal data do we collect and for what purposes?

We may collect personal information about you such as your name, address, telephone number, e-mail address when you contact us by filling out our contact form and provide us with any such information. We may use this information solely for the purposes of responding to your inquiry.

Personal data means any information relating to you that identifies you or could reasonably be used to identify you, and that is recorded in any form. If you are a candidate/job applicant, please see below the PRIVACY NOTICE FOR JOB APPLICANTS. 

If you are a person having a contractual relationship with us, if you are a prospective client or a non-client counterparty, we may collect the following personal data: (a) Identity Data such as first name, maiden name, last name, ID number, passport number, username or similar identifier, marital status, title, date of birth (city and country) and gender. (b) Contact Data such as residential or business address, email address and telephone numbers. (c) Marketing and Communications Data like your preferences in receiving marketing from us. (d) Other data: We may collect banking details, marital status, employed/self-employed if you hold/held a prominent public function (for PEPs), FATCA / CRS info, authentication data (e.g. signature), IP addresses, financial account information such as bank details, insurance information, family member information, nationality, residence or work permit in case of non-EU nationals, employment position, educational background, employment history. We may also obtain personal data arising from the performance of our contractual obligations, tax information (e.g. defence tax, tax residency, tax identification number), financial info (as expected annual credit/debit turnover, nature of transactions, source of income, source of assets).  

Collection of Personal Data

We collect and process different types of personal data, which we receive from you directly or from our contractors in person or via their representative in the context of the contractual relationship we have with you. To the extent permitted by the law and for the fulfilment of our contractual or potential contractual relationship, we may collect and process personal data which has been lawfully obtained from third parties e.g. public authorities or companies that introduce you to us and/or from publicly available sources (e.g. the Department of Registrar of Companies and Official Receiver, commercial registers, the press, media and the internet).  

Cookies

We also collect certain non-personally identifiable information about your use of our website through a tool called “Google Analytics”. Google Analytics collects information such as how often users visit this site, what pages they visit when they do so, and what other sites they used prior to coming to this site. We use the information we get from Google Analytics only to improve this site. Your information will not be used for marketing purposes. Google Analytics collects only the IP address assigned to you on the date you visit this site, rather than your name or other identifying information. We do not combine the information collected through the use of Google Analytics with personally identifiable information. Although Google Analytics plants a permanent cookie on your web browser to identify you as a unique user the next time you visit this site, the cookie cannot be used by anyone but Google. Google’s ability to use and share information collected by Google Analytics about your visits to this site is restricted by the Google Analytics Terms of Use and the Google Privacy Policy. You can prevent Google Analytics from recognizing you on return visits to this site by disabling cookies on your browser by using the following links:

Google Chrome

Apple Safari

Mozilla Firefox

Microsoft Edge

Opera

Where and for how long do we store your personal data?

Your personal data is stored on our servers and on the servers of the cloud-based database management services we engage, located within the EU.

Information provided to us by you when contacting us with an inquiry, will be retained for 1 year since our last communication with you, unless a longer retention period is required or permitted by law. 

With whom do we share this personal data?

We may share your information with other organisations providing data processing activities to our organisation such as IT support and our cloud services.  Additionally, if required, we may share your information to governmental/regulatory/law enforcement agencies or other third parties provided that such obligation is based on national or EU law. 

What are your rights regarding your personal data?

Access: this enables you to request access and receive information regarding the personal data we hold about you.

Request for rectification: this enables you to request to have the data we hold about you to be completed or corrected.

Request for erasure: this enables you to request the deletion of the personal data we hold about you.

Restriction of processing: this enables you to make a request, in certain situations, that your personal data are only used for specific purposes.

Object to processing of personal data: this enables you to object to the processing of your personal data

Data portability: this enables you to request to obtain a copy of the personal data in a structured, commonly used and machine-readable format and/or the transmission of your personal data to another controller. 

In order to exercise any of your above rights, please contact us at dpo@trgint.com. We will endeavour to respond to any request as soon as possible and no longer than 30 days from the receipt of the request. In case where we will not be able to respond to your request within the aforementioned time period or in case your request is rejected, we will inform you accordingly explaining the reasons for any delay or for rejecting your request. All rights can be exercised free of charge.

Background Checks
Before making a final decision to recruit you or to enter into a contractual relationship with you, we may collect and process information relating to your criminal record in order to satisfy ourselves that there is nothing in your criminal convictions history which will prevent us from hiring you or entering into a contractual relationship with you. We seek to ensure that our information collection and processing is always proportionate.

What legal basis for the processing of your personal data?
Please add after “an employment contract”: In holding and processing your personal information, we comply with the EU GDPR and the local legislation (the Processing of Personal Data (Protection of Individuals) Law 138 (I)/2001)) as these may be amended from time to time.

Right to lodge a complaint 

If you have exercised some or all of your rights to data protection and you still feel that your concerns about the way we process your personal data have not been fully addressed by us, you have the right to lodge a complaint to the Office of the Personal Data Protection Commissioner.

Please find more information at the official website of the Commissioner at www.dataprotection.gov.cy.

How do we protect your personal data?

As part of our effort to prevent any unauthorised access or disclosure of your personal data, we have implemented physical, technical and administrative safeguards. We also update and test our security technology on an ongoing basis and we restrict access to your personal data to those employees who need to know that information to provide our services to you. In addition, we train our employees about the importance of confidentiality and maintaining the privacy and security of your information. We commit to taking appropriate disciplinary measures to enforce our employees’ privacy responsibilities.

Data Retention

We will retain your personal data for as long as necessary, to fulfil the purposes we collected it for, and to comply with a regulatory or statutory obligation. The criteria used to determine our retention periods include: – The length of time we have an ongoing relationship with you and provide the services to you. – Whether there is a legal obligation to which we are subject. – Whether retention is advisable considering our legal position (such as, litigation or regulatory investigations). You have the right to request the deletion of your data. You can request from us to erase your personal data (known as the ‘right to be forgotten) where its process is of no further use or interest.   

 

Will this privacy notice change?

We reserve our right to amend this privacy notice from time to time and any changes will become effective when we post the revised privacy notice on our website, without further notice. By using our website following these changes means that you have accept the revised Privacy Policy. 

PRIVACY NOTICE FOR JOB APPLICANTS

TRG Research and Development​ Ltd treats your privacy, as well as the protection of the security and confidentiality of your personal data, with outmost importance. This privacy notice is compliant with the EU General Data Protection Regulation (GDPR) 2016/679 and it provides you with the following information:

  • What personal data do we collect and for what purposes?
  • What legal basis for the processing of your personal data?
  • How long do we store your personal data?
  • With whom do we share your personal data?
  • What are your rights regarding your personal data?
  • How do we protect your personal data?
  • Will this privacy notice change?

TRG Research and Development​ Ltd, a duly registered limited liability company in Cyprus under registration number ΗΕ352217, with its registered office at 28 Agios Athanasios Avenue, Agios Athanasios, 4102, Limassol, Cyprus

Note that this privacy notice refers solely to the processing of personal data in the course of operating our website. For any further information regarding this privacy notice, please contact us at dpo@trint.com.

What personal data do we collect and for what purposes?

We may collect personal information which you may provide to us for the purpose of the recruitment process such as your name, address, telephone number, e-mail address and any other information you may provide us through your CV or through any other means for the specified purpose.

We will use your personal data for one or more of the following reasons: (a) To conduct the recruitment process. In accordance with applicable law, your personal data may be retained and used to process your application for other open positions within TRG which may be suitable, unless you object to such processing in which case they will be deleted. (b) To perform the contract we are about to enter into or have entered into with you. (c) For our legitimate interests. (d) To comply with a legal or regulatory obligation. (e) Where disclosure is necessary for a competent authority. (f) You have provided your consent. Please be informed that you have the right to revoke your consent at any time.

What legal basis for the processing of your personal data?

The processing of your personal data is necessary in order to take steps at your request prior to entering into an employment contract.

How long do we store your data?

Your personal data shall be kept for a maximum of 6 months in order for the recruitment process to be completed. Therefore, unsuccessful application data will be deleted after the completion of the hiring process.

In addition to using your data for the position for which you have applied, we may retain and use your application data to consider you for other positions, but only with your consent and for a maximum period of 6 months.

If your application has been successful and you are hired, the corresponding application data may be used in connection with your employment consistent with data protection policies

With whom do we share this personal data?

We may share your information with other organisations providing data processing activities to our organisation such as IT support and our cloud services.  Additionally, if required, we may share your information to governmental/regulatory/law enforcement agencies or other third parties provided that such obligation is based on national or EU law.

In the course of the performance of our contractual and statutory obligations, your personal data may be provided to different departments within TRG and/or to third parties providing services to us. If it is necessary to share your personal data with a third-party service provider so we may perform our services and/or legal obligations, we enter into a contractual agreement with such third party to ensure that they comply with the data protection law and GDPR and they observe confidentiality. We require all third-party service providers to respect the security of your personal data and to treat it in accordance with the law. We only permit our third-party providers to use your personal data for specified purposes and in accordance with our instructions and we only provide the necessary information they need to perform their specific services. Your personal data may be transferred to countries outside the European Economic Area if this is necessary for the performance of our contractual relationship or if such transfer is required by the law. To protect your personal data we implement at least one of the following safeguards:  

We may enter into specific contracts as provided by the European Commission (such as the Standard Contractual Clauses). – We may transfer personal data to countries for which the European Commission has judged by its decisions (Adequacy Decisions) that transfer to these countries is safe because they ensure an equivalent level of personal data protection. Countries to which the transfer of personal data is assimilated to the intra-EU transmission of personal data can be found here: https://ec.europa.eu/info/law/law-topic/data-protection/international-dimension-dataprotection/adequacy-decisions_el – In case our contractors/providers are based in the US, we may transfer data to them if they have the applicable data protection agreements in place. For more information please click here: https://ec.europa.eu/info/law/law-topic/data-protection/international-dimension-dataprotection/eu-us datatransfers_en#:~:text=The%20adequacy%20decision%20on%20the,Union%20invalidated%20the%20adequacy%20decision. Recipients of personal data may be, for example, third-party/ies service provider/s, income tax authorities, auditors and accountants, legal consultants and external legal consultants, service providers, suppliers, agents, business partners, financial and business advisors, file storage companies, archiving and/or records management companies, cloud storage companies, delivery couriers, IT companies who support our website and other business systems and so on.

What are your rights regarding your personal data?

Access: this enables you to request access and receive information regarding the personal data we hold about you.

Request for rectification: this enables you to request to have the data we hold about you to be completed or corrected

Request for erasure: this enables you to request the deletion of the personal data we hold about you

Restriction of processing: this enables you to request that your personal data are only used for specific purposes

Object to processing of personal data: this enables you to object to the processing of your personal data

Data portability: You have the right to request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format.

In order to exercise any of your above rights, please contact us at dpo@trgint.com. We will endeavour to respond to any request as soon as possible and no longer than 30 days from the receipt of the request. In case where we will not be able to respond to your request within the aforementioned time period, we will inform you accordingly explaining the reasons for any further delay.

Right to lodge a complaint 

If you have exercised some or all of your rights to data protection and you still feel that your concerns about the way we process your personal data have not been fully addressed by us, you have the right to lodge a complaint to the Office of the Personal Data Protection Commissioner.

Please find more information at the official website of the Commissioner at www.dataprotection.gov.cy.

How do we protect your personal data?

As part of our effort to prevent any unauthorised access or disclosure of your personal data, we have implemented all the appropriate and necessary technical and organisational measures to safeguard and secure the personal data we collect.

Will this privacy notice change?

We may change this privacy notice from time to time and any changes will become effective when we post the revised privacy notice on our website. By using our website following these changes means that you have accepted the revised Privacy Policy.

For any further information, please contact us at dpo@trgint.com.

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